The word processor has many unique features as follows : - 1) Typing easy : In MS WORD typing is so easy because We need not click ...
The word processor has many
unique features as follows : -
1) Typing easy : In MS WORD typing is so easy because
- We need not click
enter button after end of the line as the type writer. The word processor
itself takes matter to the next line of the document. This facility is
called word wrapping
- There is no limit for
typing the matter
- You can easily correct
mistakes as the typing matter appears on the screen
2) Saving: The document type can be stored for
future use. We can preserve the document for any number of years in word
processing
3) Adding, removing and applying text : Documents can be modified
easily in MS office we can easily place a new word in place of existing one.
The new words will automatically be adjusted in the place of deleted or
modified text. We can also copy a part or whole of the matter from one document
to another document
4) Spell check of words : The spelling of the words in the
document can be rectified automatically we can also find alternative words to
our typed words. The grammatical errors can also be rectified in word
processor.
5) Change the style and shape of characters and paragraph
:
The documents in word
processor can be made attractive because the shape and style of characters in
the documents can be changed according to our requirement
6) Bullets and Numbering
:
Bullets are special symbols
which can be put for different points, paragraphs and documents where as
numbers are ascending figure while 1,2,3 etc.
7) Headers and footers : A header is the text
appearing above the documents and footer is the text appearing below the
documents
8) Creation of tables : If you give directions for
required number of rows and columns word provides a ready made table to work
9) Inserting pictures and objects
: In the
word processor we can insert the pictures in the document to make it more
attractive. These pictures can be obtain from clip art which is available in
word processor
10) Preview facility : Before getting a print out of our
document we can get a preview of document if mistakes are there we can change
the document
11) Mail merge facility : If you want to send information to
different persons there is a facility in word processor known as mail merge the
main body of the letters can be typed once and we can send the same to
different addresses
12) Macros : With the help of macros we can avoid
certain type of repetitive works. This saves our time and efforts.
Advantages :
1) Quality: Word produces error free
documents. The spell and grammar check in word processing makes the document to
be error free.
2) Storage of text: We can take any number of
copies with word processor. If we need this same document with slight changes
we need not type the same letter again just by making some slight changes we
can obtain a modified copy easily.
3) Time saving : We can get any number of
copies of documents in future without re typing
4) Securities: We can protect the
documents of word by giving pass word.
5) Dynamic exchange of data: We can have dynamic
exchange of objects and pictures from other documents into word processing
document. The documents can be linked each other.