What is Mail Merge ?

The term mail merge is critically used to describe the process of merging same form of address data base with a form of letters to create a group of individual letters. 

It is the process of combining two different documents as : -

1. The main document that contains body of letter.
2. Create a data source; it has label address of letters.
3. Define the merge fields in the main document, these fields tell the MS word where to search specific data items from the data source.
4. Merge the data with main document. When the main document and the data source are ready you can merge two, the result is a single document containing all the personalized document.
5. Print the document as all personalized document share placed in a single document file you can print all the documents in one operator.
6. There are four type of main documents used in mail merge.
7. Click on the location where you want to put the merge fields in your letter then click on more items.
8. Select and insert the merge fields in the letter
9. Preview your letters in order, click the preview button.
10. To exclude particular recipient from the merge, click on excluding these recipient
11. You can either print all the letters (or) edit individual letters.
12. Click on edit individual letters
13. To merge all the documents select all option then click on ok